Managing your Infostore


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How do I use the 123-mail InfoStore Feature?

The following section and downloadable guide will give you an overview of the 123-mail InfoStore feature, as well as showing you how to make use of its functionality.

Downloadable Guide

Click here to download the 123-mail InfoStore guide.

The 123-mail InfoStore feature allows you to upload and share files such as comments, documents, and bookmarks. To create a new InfoStore item:

1

Click the briefcase icon located in the toolbar at the top of the page. This will open the InfoStore panel.

2

From here, click the New InfoItem button. This will open a New InfoItem window.

3

Here you must add a title to your item and you can add a link or URL, place a new InfoItem into a desired folder, attach a file, and add comments to the item.

4

Once done, click the Save icon at the top of the page.

To edit an existing item:

1

Select the required item from your list

2

Then click the Edit button.

3

This will open the item and allow you to make any amendments to the InfoItem.

4

Once you have made your changes, click the Save button.

You can send your InfoItem to another user by:

1

Clicking on the Send as Attachment or Send as Link buttons.

2

This will open a new e-mail with your InfoItem as the link in the body of the message or as an attached file.

Please Note: You can only send your item as an attachment if there is a file attached to your InfoItem.

123-Mail allows you to lock an InfoItem. To lock an InfoItem simply:

3

Select the InfoItem from your list, then click the padlock icon from the toolbar.

Locking your item shows other users that they cannot access your item. This is useful, for example, if you are editing the item in question. When you wish to unlock the item, simply select it from you list and click the Unlock icon.

To delete an InfoItem:

1

Select the item from your list and click the Delete button from your toolbar.

2

You will be asked to confirm the deletion of the InfoItem. Click Yes to complete the deletion.

For further assistance, please visit www.123-reg.co.uk/support.


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How do I create a new Infoitem?

An Infoitem can be created to share a link, text or a file among users. This section will explain how you can create a new Infoitem within 123-mail.

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the InfoStore icon in the main toolbar.

Infostore toolbar

3

Click on the New Infoitem icon under the New tab.

New infoitem

4

A window will appear. Give the new Infoitem a Name.

Create infoitem

5

An Infoitem can contain a Link, File, Comments or all three. Enter the information you want the Infoitem to contain.

Infoitem information

6

Click Save and your newly added Infoitem will have been created.

Save infoitem


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How do I edit an Infoitem?

This section will explain how you to edit an Infoitem within 123-mail.

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the InfoStore icon in the main toolbar.

Toolbar infoitem button

3

Select the Infoitem you wish to edit and click Edit.

Edit infoitem

4

Make the required Changes.

Make your changes

5

Then click Save.

Save changes


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How do I delete an Infoitem?

This section will explain how you to delete an Infoitem within 123-mail.

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the Infotstore icon in the main toolbar.

Toolbar infoitem

3

Select the Infoitem you wish to delete and click Delete.

Delete infoitem

4

Click Yes to confirm and delete the Infoitem.

Comfirm deletion


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How do I print an Infoitem?

This article will explain how to delete an Infoitem within 123-mail.

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the Infotstore icon in the main toolbar.

Infostore toolbar

3

Select the Infoitem you wish to print and click Print.

Print infoitem


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How do I lock an Infostore item?

This article will explain how to lock an Infoitem in 123-mail webmail. Locking an InfoStore

1

Login to the 123-mail webmail.

Login to webmail

2

Click on the InfoStore icon on the main toolbar.

Infostore toolbar

3

Click on the Edit tab.

Edit infoitem

4

Select the relevant item and click on the Lock icon. You can select multiple items by using the Shift or Control keys, allowing you to lock items in bulk. 

Lock infoitem

This item will now be locked.


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How do I unlock an Infostore item?

This article will explain how to unlock an Infoitem in 123-mail webmail.

1

Login to the 123-mail webmail.

Login to webmail

2

Click on the InfoStore icon on the main toolbar.

Infoitem toolbar

3

Click on the Edit tab.

Edit infoitem

4

Select the relevant item and click on the Unlock icon

Unlock infoitem

5

This item will now be unlocked.


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How do I move an Infoitem?

This section will explain how to move an Infoitem within 123-mail. This allows you to move an Infoitem from one folder to another, enabling you to keep a clean and tidy infostore. Ensuring that your folder system is well organised is a great way to ensure that you keep productivity up as you can always find the item you're looking for, when you need it. 

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the Infostore icon in the main toolbar.

Toolbar infostore

3

Select the Infoitem you wish to move and click Move.

Move infoitem

4

Click on the folder you wish to move the Infoitem too.

Select your folder

The Infoitem will now be moved to the folder chosen.


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How do I send an Infoitem as a link?

This section will explain how to send an Infoitem as a link within 123-mail. This will send an email to your desired recipients including a link which will allow the recipients to view and download the attached item directly from the email.

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the Infostore icon in the main toolbar.

Infostore toolbar

3

Select the Infoitem you wish to send and click on Send as Link. You can use the Shift and Control buttons on your keyboard to select multiple items, allowing you to send them in bulk, rather than individual emails. 

Send as link

4

Now create an email as you would usually. Add your desired recipient's email address into the To field, and if required, the CC field. You can also fill out the subject bar and add comments to the email field itself. When ready, click the Send button to send the email.

Create email


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How do I change the view of my Infoitems?

This article will explain how to change the view in which you see your Infoitems within 123-mail. 123-Webmail allows you to customise your views to allow you to maximise your work flow and ensure that your platform is working exactly how you would like it to. 

1

Login to the 123-reg webmail.

Login to webmail

2

Click on the Infostore icon in the main toolbar.

Infostore toolbar

3

Click on the View tab.

View infoitem

4

You can then choose between H-Split and List.

Choose view


The Infostore views have different functions, allowing you to switch between them as best suits your needs:


List View

The list view is best for displaying an overview of your Infoitems, so that you can see what you've got in each particular folder. This also allows you to order your items by various values, such as Size, Version and Last Modified, by clicking on the Headers in the top row.

List View


H View

The H View is best for displaying a preview of your Infoitems, so that you can see what each item represents. Like the List view, this also allows you to order your items by various values, such as Size, Version and Last Modified, by clicking on the Headers in the top row, but also opens a preview panel for your item. Here you will be able to see the details of each item, and even download any attachments directly. 

H view


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How do I flag an Infoitem?

This section will explain how to flag an Infoitem in 123-mail webmail. Flagging items allows you to categorize them on an arbitrary manner, rather than by any of the other values present. You can decide which colour flag represents what, and then use the flags to mark up your items. For example, you could use one colour flag to mark all of your work related items, and another colour to mark your personal items. 

1

Login to the 123-mail webmail.

Login to webmail

2

Click on the InfoStore icon on the main toolbar.

Infostore toolbar

3

Click on the Flags tab.

Select flags

4

Select the relevant item and then click on the Flag you wish to assign to it. You can use the Shift or Control button on your keyboard to select multiple items, allowing you to assign them a flag in bulk. 

5

The Infoitem will now be flagged. You can click on the area of the header bag above the flag icons to order your items by flag colour.

Order by flag

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