Managing your Drive on Webmail

These FAQs will teach you how to use Drive found in your 123-mail client

Drive is a feature only available with Pro 123-mail packages. It is cloud storage that you can use to store and share important documents and files.

How do I add an item to my Drive?

Step 1 of 3

You can add items to your Drive by uploading a file or document, or by creating a note in webmail.

Start by logging in to your 123 Reg webmail and select the Drive icon in the toolbar.

Drive

Step 2 of 3

Click on the New button. From here, a drop-down menu will appear where you upload a file, including documents, images and music files, by clicking Upload files. Alternatively, you can add a note or create a new folder in webmail.

Drive

Step 3 of 3

If you add a Local File, your computer’s file manager will show, allowing you to select a file from your documents.

If you choose the Note option, you can enter your text into the Editor window that will open. When complete, click Save, and then Close to complete the process.

Drive

How do I edit a Drive item?

Step 1 of 4

Although you won’t be able to edit the content of any files you’ve uploaded to your Drive, you can easily edit any notes you’ve created.

Start by logging in to your 123 Reg webmail and select the Drive icon in the toolbar.

Drive

Step 2 of 4

Find and click on the note you would like to edit. This will be a .txt file.

Once selected, click the Edit option in the toolbar above.

Drive

Step 3 of 4

Make the changes to your document and then click the Save button, then Close to complete the process.

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Step 4 of 4

For any unique files that you’ve uploaded to your Drive, such as images, videos and Word documents, you can edit them by selecting the file and then clicking the Menu icon from the toolbar. From there, a drop-down menu will appear with a list of options on how you can edit that file.

Drive

How do I delete a Drive item?

Step 1 of 3

Start by logging in to your 123 Reg webmail and select the Drive icon in the toolbar.

Drive

Step 2 of 3

Click on the item you wish to delete, and then select the Bin icon.

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Step 3 of 3

You will be asked to confirm the deletion. Click on the delete button to complete the action – make sure you definitely want to delete this item, as this is an irreversible process.
Drive

How do I lock and unlock a Drive item?

Step 1 of 2

This article will explain how to lock an Drive item in 123-mail webmail. Locking a Drive item is useful when you share your storage with other people, as it allows you to stop people making changes to documents you are working on, or protect sensitive data.

Start by logging in to your 123 Reg webmail and select the Drive icon in the toolbar.

Drive

 

Step 2 of 2

Select the file you wish to lock and then click the Menu icon from the toolbar. From there, select Lock from the drop-down menu.

Drive

To unlock, simply follow the same process – the Lock option will have changed to Unlock.

How do I move an Drive item?

This section will explain how to move a Drive item within 123-mail. This allows you to move a Drive item from one folder to another, enabling you to keep a clean and tidy file structure. Ensuring that your folder system is well organised is a great way to ensure that you keep productivity up as you can always find the item you’re looking for, when you need it.

Moving an item is as simple as dragging and dropping it from one folder to another.

How do I share a Drive item?

Step 1 of 4

This section will explain how to send a Drive item as a link within 123-mail. This will send an email to your desired recipients including a link which will allow the recipients to view and download the attached item directly from the email.

Start by logging in to your 123 Reg webmail and select the Drive icon in the toolbar.

Drive

 

Step 2 of 4

Select the file you wish to share and select the Share option in the toolbar. From there, a drop-down menu will appear which will give you a choice between inviting people or creating a sharing link.

Drive

Step 3 of 4

Sharing as a link gives you a custom URL for your file that you can copy and paste into an email or anywhere else. You can even set a password and expiry date on this link so that only authorised users can access it.

Select the Drive item you wish to send and click on Send as Link. You can use the Shift and Control buttons on your keyboard to select multiple items, allowing you to send them in bulk, rather than individual emails.

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Step 4 of 4

If you wish to share your file via email, select Invite people. This will open a separate panel that lets you add email addresses and a personal message, before sharing with other users.

Drive