Managing your Tasks

These FAQs will teach you how to manage your tasks in 123-webmail

How do I create a new task?

Step 1 of 5

Start by logging in to your Webmail. From there, select the Menu icon in the top-right corner and choose the Tasks option.

Tasks

 

Step 2 of 5

On the Tasks page, select the New button in the toolbar.

Tasks

Step 3 of 5

You can create a task by just filling in the Subject and Description boxes. You can also add additional information by clicking on the Expand Form button underneath these fields.

Tasks

Step 4 of 5

By clicking the Expand Form button, you can now add additional information such as due dates, reminders and completion status.

Tasks

Step 5 of 5

Once you’ve filled out all the necessary information, click the Create button to complete the process.

Tasks

How do I edit an existing task?

Step 1 of 3

Start by logging in to your Webmail. From there, select the Menu icon in the top-right corner and choose the Tasks option.

Tasks

Step 2 of 3

On the Tasks page, select the Edit button in the toolbar for the task you wish to edit.

Tasks

Step 3 of 3

Once you have made your required changes, click on the Save button to complete the changes.

Tasks

How do I delete a task?

Step 1 of 3

Start by logging in to your Webmail. From there, select the Menu icon in the top-right corner and choose the Tasks option.

Tasks

Step 2 of 3

On the Tasks page, select the Delete button in the toolbar for the task you wish to delete.

Tasks

Step 3 of 3

You will be asked to confirm that you wish to delete the task. To do so, click on the Delete button. This is not reversible – to get the task back, you will have to create it again as a new task.

Tasks

How do I mark a task as done?

Step 1 of 3

This article will explain how to mark a task as done in 123-mail webmail. This functionality is used to mark your tasks as complete. In this case, they will remain in your task list, however they are struck out and their finished percentage is set at 100%. To remove them completely from the list you can then delete the task entirely.\

Start by logging in to your Webmail. From there, select the Menu icon in the top-right corner and choose the Tasks option.

Tasks

 

Step 2 of 3

On the Tasks page, select the Done button in the toolbar for the task you wish to mark as complete.

Tasks

Step 3 of 3

A pop-up will then appear, informing you that the task has been marked as done.

Tasks

How do I print a task?

Step 1 of 3

This article will explain how to print a task in 123-mail webmail. This allows you to retain a hard copy of your task, complete with all of the details you have added, including start and end date, priority and duration. This is a great way to distribute the task to colleagues or teams when email may be unavailable.

Start by logging in to your Webmail. From there, select the Menu icon in the top-right corner and choose the Tasks option.

Tasks

 

Step 2 of 3

On the Tasks page, select the task you wish to print. From there, click the options button from the toolbar and select Print from the drop-down menu.

Tasks

Step 3 of 3

Your system will now open the print options. Here use your standard print set up, and click print to complete the process.

Tasks

How do I change the view on the tasks page?

Step 1 of 3

This section will explain how to change the view of tasks in 123-mail webmail. This is a level of customisation that will enable you to design your work flow to work for you and increase your productivity.

Start by logging in to your Webmail. From there, select the Menu icon in the top-right corner and choose the Tasks option.

Tasks

 

Step 2 of 3

On the Tasks page, select the task you wish to print. From there, you can change the task view by clicking on the View button on the right-hand side of the page. This will open a drop-down menu which will allow you to activate the folder view and the Checkbox view.

The Folder view (highlighted in Red) will display the folder panel, allowing you access to the folder system you have set up for your tasks.

The Checkbox view will display checkboxes next to each of your tasks, allowing you to select multiple tasks and perform actions in bulk.

Tasks

Step 3 of 3

You can also set how your tasks are listed by selecting the ‘Sort options’ function near the top, where you can sort it by status, urgency, priority and more.

Tasks