How to set up email from your VPS in an email client
This article will show you how to configure email clients with mailboxes setup on your 123 Reg VPS hosting service.
Please note: this article was originally created for our previous generation of Virtual Private Servers. As such, these instructions may not be relevant to our current generation of Virtual Private Servers.
Microsoft Outlook 2007
Start Outlook 2007 from the Start Menu, from the main window you will be able to set up Outlook 2007 to send and retrieve mail from the email account you have created. Click on Tools then Account Settings… to enter into this set-up process.
Click on the New… button on the E-mail tab.
Select Microsoft Exchange, POP3, IMAP, or HTTP and then click the Next button.
Select Manually configure server or additional server types and then click the Next button.
Select Internet E-mail and then click the Next button.
Enter the following information:
User Information
Your Name: This is the name that you want to appear on the e-mail
E-mail Address: e.g. yourname@yourdomain.co.uk
Server Information
Incoming mail server: mail.yourdomain.co.uk
Outgoing mail server: mail.yourdomain.co.uk
Logon Information
Username: Full email address (e.g. yourname@yourdomain.co.uk)
Password: The password you chose when creating the account.
Click the Next button.
Click the Finish button and close and re-start Outlook 2007
Microsoft Outlook 2010
Start Outlook 2010 from the Start Menu. Click on File and then click on the Add Account button.
Select Manually configure server or additional server types and then click the Next button.
Select Internet E-mail and then click the Next button.
Enter the following information:
User Information
Your Name: This is the name that you want to appear on the e-mail
E-mail Address: e.g. yourname@yourdomain.co.uk
Server Information
Incoming mail server: mail.yourdomain.co.uk
Outgoing mail server: mail.yourdomain.co.uk
Logon Information
Username: Full email address (e.g. yourname@yourdomain.co.uk)
Password: The password you chose when creating the account.
Click on the More Settings button.
Click on the Outgoing Server tab.
Select My outgoing server (SMTP) requires authentication.
Click on the OK button.
Click on the Next button.
After the test account settings check has finished click Close.
Click the Finish button.
Close and re-start Outlook 2010.
Microsoft Outlook 2013
Start Outlook 2013 from the Start Menu. Click on File and then click on the Add Account button.
Select Manually configure server or additional server types and then click the Next button.
Choose the type of account you wish to setup POP3 or IMAP. Then click the Next button.
Enter the following information:
User Information
Your Name: This is the name that you want to appear on the e-mail
E-mail Address: e.g. yourname@yourdomain.co.uk
Server Information
Incoming mail server: mail.yourdomain.co.uk
Outgoing mail server: mail.yourdomain.co.uk
Logon Information
Username: Full email address (e.g. yourname@yourdomain.co.uk)
Password: The password you chose when creating the account.
Click on the More Settings button, which will open the Internet Email Settings menu panel.
Click on the Outgoing Server tab.
Select My outgoing server (SMTP) requires authentication and select the Use same settings as my incoming mail server option, and click the OK button.
From the Add account window, click on the Next button.
After the test account settings check has finished click Close.
Click the Finish button.
Microsoft Outlook Express
Start up Outlook Express. This can be found in your computer’s Start menu.
From the menu, click Tools, then Accounts.
A pop-up window will appear, with four tabs – All, Mail, News and Directory Service. Click the Add button.
Click the Mail option.
The display name is the name that will appear in the From field every time you send an email. Type in your name, then click the Next button.
Type the email address you are configuring (e.g. me@mydomain.co.uk) then click the Next button.
Choose the type of account you wish to setup POP3 or IMAP.
Your incoming mail server is: mail.yourdomain.co.uk
Your outgoing mail server is: mail.yourdomain.co.uk
Click the Next button.
Your Account Name is your mailbox username
Your Password is the mailbox password.
Click the Next button.
Click Finish to complete the setup.
Microsoft Windows Live Mail
Select the Accounts tab, and then click the New Email in the New Account section.
Fill out the email address, mailbox password and display name. Click the manually configure server settings option at the bottom of the window and then click the next button.
In the configure server settings window, select the type of account you wish to setup POP3 or IMAP. Your incoming server address is mail.yourdomain.co.uk
The logon user name will be your email address.
The outgoing server information is mail.yourdomain.co.uk Then click the Next button.
Your mail account will now be added to Windows Live Mail.
Mozilla Thunderbird
If this is the first time you have accessed Mozilla Thunderbird, it will automatically start the Mail Account Wizard. Enter your name, email address and password then click Continue.
Tip: If this does not happen then click on the Tools menu, then click the Account Settings option and click the Account actions option and then click on Add Mail Account.
If you receive the message Thunderbird failed to find the settings for your email account, select the type of account you wish to setup POP3 or IMAP.
The Incoming server setting is mail.yourdomain.co.uk
The Outgoing server setting is mail.yourdomain.co.uk
Make sure to input your full email address into the Username field
After manually inputting the server settings click the Re-test button. This will auto fill the Port, SSL and Authentication fields.
Click Create Account.
Click OK to finish adding your mail account to Thunderbird.
Apple Mail
Open Mail and go to Preferences.
Click on to the accounts tab and click on the ‘+’ on the bottom left to add a new account.
You will then be asked to select the type of account you are adding to the application. Click on the Add Other Mail Account option and click the Continue button.
Next you have to add some account information: your name, your mailbox email address and its associated password, in the boxes provided. Once complete, click the Create button.
You will receive a notice saying that your “Account must be manually configured”. If you receive this, click the Next button.
Choose the type of account you wish to setup POP3 or IMAP. The incoming server is mail.yourdomain.co.uk
Next you will need to configure your Outgoing Mail Server information. This will be the same for both the IMAP protocol and the POP3 protocol.
The SMTP server details will be mail.yourdomain.co.uk, and the username will be your email address, and the password will be the password associated with the account. Once entered, click the Create button.
You may get a notification that additional account information is required. In this case, click the Next
Keep the port as 587, and again, the Authentication setting as Password, then click the Create button.
This completes the process. Your account will now be synced with Mac Mail.