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Errors when Sending and Receiving email

This article explains a few simple checks to carry out if you are having difficulty sending email via your email client like Outlook Express or Mozilla Thunderbird.

The exact method for doing these checks differs depending on the software used. The following instructions for are for based on Outlook Express but most clients are very similar:

In order to send e-mail securely through our mail servers, the SMTP authentication option needs to be enabled within your e-mail client software.

• Step 1 of 6

  Click the Tools menu at the top of the window and then click Accounts.

• Step 2 of 6

  Click the Mail tab on the resulting Internet Accounts Window, and select your 123 Reg e-mail account

• Step 3 of 6

  Click Properties to open the Properties dialogue box for your e-mail account

• Step 4 of 6

  Under the Outgoing Mail Server heading, check the My Server requires authentication box and click OK

  You may need to close down your email client and then restart it to activate any changes

  Still experiencing problems?

• Step 5 of 6

  Follow steps 1 - 3 above

• Step 6 of 6

  Ensure the Outgoing Ports are detailed as either Port 25 or Port 587

  Please note:Some Internet Service Providers (ISPs) may block Port 25, so you may need to try both options.

  You may also need to contact your ISP to ask if their policy is to block use of a 3rd party SMTP server. If it is, your ISP will probably advise you to use their SMTP server and will provide you with their SMTP settings which you will need to insert instead of the above.

As of January 2011, due to changes in their services, the ISP (Internet Service Provider) Orange no longer permit customers to use 3rd party outgoing mail servers (smtp).

If you are using Orange's internet connection, you will now need to use their smtp as your outgoing mail server smtp.orangehome.co.uk in order to send email.

For further information, please see Orange's support article:

http://ee.co.uk/help/contact-us.

If you are having trouble receiving emails with your 123 Reg email, this information can help you resolve your issue as we have listed some of the most common causes below:

Email Account issues

• Check that your mailbox has been setup via the 123 Reg control panel.

  Click here to find out how to setup a mailbox.

• Check that you have the correct username and password for your mailbox. The mailbox username is usually the email address.

  Click here to find out change your password.

• Login to 123 Reg web mail in order to receive emails, if you can receive emails from our 123 Reg web mail service this usually indicates a local issue with your network / computer or email client. Click here to find out how to login to 123 Reg web mail.

Email Client issues

• Check that you have entered the correct incoming mail server: pop.123-reg.co.uk or imap.123-reg.co.uk
• Ensure that the option for Require logon using Secure Password Authentication (SPA) is NOT enabled.
• Use default incoming port 110 for POP3 and 143 for IMAP.
• Ensure that the option for SSL is switched off.
• If you have a firewall or anti virus software enabled on your computer please ensure that you add a allow or exception rule for pop.123-reg.co.uk if using POP3 orimap.123-reg.co.uk and/or IP address 94.136.40.61.

If you are having trouble sending emails with your 123 Reg email, this information can help you resolve your issue as we have listed some of the most common causes below:

• Login to 123 Reg web mail then attempt to send the same email, if you can send emails from our 123 Reg web mail service this usually indicates a local issue with your network / computer or email client. Click here to find out how to login to 123 Reg web mail.

Email Client Issues

• Check that you have entered the correct outgoing mail server: smtp.123-reg.co.uk
• Ensure that the options for My server requires authentication and Use same settings as my incoming mail server are enabled.
• Use default outgoing smtp ports 25 or alternatively if port 25 is blocked please use port 587 or vice versa.
• Ensure that the option for SSL is switched off, if switched on please use port 465
• Try switching the outgoing mail server to your Internet Service Provider’s SMTP server address as some ISP’s policies may restrict the use of a 3rd party SMTP server.
• If you have a firewall or anti virus software enabled on your computer please ensure that you add a allow or exception rule for smtp.123-reg.co.uk and/or IP address 94.136.40.63.

• If you wish to use the 123 Reg SMTP service with a old pophost mailbox account, you will need to upgrade your email account free of charge. Click here to find out how to upgrade.

This article will explain how to send and receive emails when abroad.

There are two ways to access your emails when abroad.

• Step 1 of 2

  The first and easiest way is to login to your 123-mail Webmail account from any internet connection to be able to send and receive emails while abroad.

• Step 2 of 2

  The second way is to access your emails through your external webmail client Microsoft Outlook, Apple Mail or Thunderbird for example.

Most mail sent through the 123 Reg Mail Servers is forwarded to other email providers such as Gmail and Hotmail. As this is a shared service, there are a few external factors that can impact of the server’s performance.

As this is a shared service, performance may be limited by the actions of other users. For example, rouge users could cause a build-up of backlogged mail, and can even cause the server to become blacklisted.

There is also the possibility that some users may be using the system to spend spam and other malicious email. In this case, other email systems my see this spam and blacklist the server.

This could cause your emails to be delayed or, in the worst case, bounced back.

A MX record is a type of DNS record which is responsible for accepting incoming email and routing it to a specified mail server, based on the information in the record.

One special feature is priority numbers, which provide information to the querying mail server about which mail server should be used first. The next entry is tried only when the mail server with the highest priority is not available. The priority of priority numbers rises in opposition to the value of the number, meaning that lower numbers have a higher priority.

Another special feature is that only domains may be entered for mail servers. An entry referencing an IP results in an error.

123 Reg's servers are configured to check to see if email is coming from a Smart Host server, this means that we check that the server we are receiving the email from is authenticated to send email as coming from that domain.

If you have purchased a mailbox but have not received the password for it, you can specify a password for it via your 123 Reg control panel.

To specify your mailbox password, you first need to log into your 123 Reg control panel, then follow the instructions below:

• Step 1 of 7

  Scroll down the page until you reach the Email section.

• Step 2 of 7

  Click on the Manage email link.

  

• Step 3 of 7

  Find the mailbox that you wish to change the password for by selecting the domain name from the drop down menu.

  

• Step 4 of 7

  Hover over the corresponding More link next to the email address.

  
  

• Step 5 of 7

  Click on the Mailbox settings list.

  

• Step 6 of 7

  Under Preferences, click on the Edit password link.

  

• Step 7 of 7

  Enter your new password then click the Save button.

  

  Your password will now be changed.

We have created a getting started guide covering some of the following:

What will this guide help me with?

This guide contains information on the following areas and lots more:

• How to login to 123 Reg Webmail.
• The start page explained.
• How to send an email.
• How to create a contact.
• How to add an appointment to the calendar.

Please click here to download the Getting started with 123 Reg Webmail guide.

Here are the answers to three commonly asked questions relating to the webmail service

How many webmail sessions can I have from a single domain name at any one time?

Just as you can unlimited email addresses setup on your domain you can have unlimited concurrent sessions from different computers on webmail too.

We have a shared mailbox how many users can access this mailbox at any one time using webmail?

Multiple webmail sessions to a single email address are limited to 100 concurrent connections.

How long is a webmail session kept live if I do not use it?

Your webmail session will remain live for 1 hour. After this time the session is put into a suspended stage and all temporary session data is removed.

After changing your mailbox password, you may find that you cannot send email from your iPhone or iPad. This is because you will also need to update the password for the SMTP server.

• Step 1 of 6

  Enter your settings, and select the Mail, Contacts and Calendars.

  

• Step 2 of 6

  Select the email account you wish to edit.

  

• Step 3 of 6

  Under the IMAP heading, select your account.

  

• Step 4 of 6

  Scroll down to the Out Going Mailserver section, and select you SMTP account.

  

• Step 5 of 6

  Select your Primary Server SMTP details. This should be smtp.123-reg.co.uk.

  

• Step 6 of 6

  Here you  can update your password to match your new one, allowing you to send emails again.

  

Upon Send/Receive there are no new messages, although there should be.

Our mail system uses a load balancer that may, when the server is under heavy load, say that there are no new messages when there are. When the load returns to normal, the messages will be available.

Email copies

Occasionally users may see duplicate (or more) of the same email in their mailbox. This usually only happens during periods of high load on the POP server, and when the customer has the “Leave Mail on the Server” option selected in their client configuration. If you want to leave mail on the server, you should use IMAP, as this is the whole purpose of that protocol.

Outlook cannot download messages/ “1970” emails

Occasionally messages may be delivered to a mailbox with an invalid date, in which case, the mail system tags them with a date of January 1st, 1970 or similar. If this happens, Outlook (in particular) will not download the messages from the server. Using an IMAP client usually allows access to these messages, which can then be deleted.

This article will explain how to send and receive emails when abroad.

There are two ways to access your emails when abroad.

• Step 1 of 2

  The first and easiest way is to login to your 123-mail Webmail account from any internet connection to be able to send and receive emails while abroad.

• Step 2 of 2

  The second way is to access your emails through your external webmail client Microsoft Outlook, Apple Mail or Thunderbird for example.